Entertainment

  •  Food & Beverage Budget
    • High level cost by event & type of menu (bevs only, bev&snack, box lunch, cookout, buffet, combo)
    • Maintain existing Excel spreadsheet with estimates & actual costs…manage to the budget 
    • Advise Treasurer of any large variances
    • Request Board approval of additional funds, if needed 
  • Event Coordination & Negotiation
    • Other SFMC Committees & Treasurer
      • Tournaments – Entry Fee amounts & allocations to F&B, References on Tournament Schedule
      • Communications – provide description of actual menu offerings
      • Treasurer – provide invoice detail of amount due to SF Concessionaire
    • Pro Shop
      • Inform Pro Shop of F&B allocation from entry fee for each applicable event
      • Pro Shop pays entry fee allocation directly to SF Concessionaire (deducted from bill)
      • Loop back with John V. after each event to confirm payment was made
    • SF Concessionaire
      • Primary SFMC liaison to Concessionaire & Service Staff
      • Provide SFMC Event Calendar with dates with refreshments
      • 2-3 weeks prior to event, negotiate best menu options within budget allowance and determine appropriate Gratuity % based on services provided.  Provide estimated headcount for each event and confirm actual count 1-2 days prior to event date.
      • Arrange controls to track actual consumption (event roster, drink tick sheet, etc.)
      • Follow Up before, during and after each event with F&B
      • Obtain detail invoice from Concessionaire, determine appropriate Tip% and submit to Treasurer for payment
    • Members
      • Ask for feedback on F&B provided (quality & quantity)
      • Share member feedback with the Board and Membership Committee
  • Outside Venues
    • Evaluate and Select venue for March Membership Meeting and other outside activities
    • Negotiate refreshments & costs within budget
    • Be the primary liaison with the venue
    • Request copy of the bill, determine appropriate tip% and pay on your credit card
    • Submit copy of paid bill to Treasurer for reimbursement